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Caroline Wylie

Amid the Covid-19 Crisis, Scotcoin is operating as normal. In part, this is because we established a virtual team as our preferred way of working years ago. It means we can recruit the best talent, regardless of where they are in the world, and that our team can work from the place that lets them be the most productive, whether at home, a coworking space or an office.

We asked our virtual admin, Caroline Wylie, to put together a few tips for those of you working from home for the first time:

Top Tips For Home Working

  1. Make sure IT have set you up – You may need external passwords, or security settings to access files or email from an outside network. We saw the Microsoft network melt on Monday because it simply wasn’t used to so many people logging in from home. Make sure there are backups in place.
  2. Put the radio on – Talk radio is good, this is your new office banter. (The good news: as the sole occupant of your office, you choose the station!).
  3. Set up a Skype Chat or Slack message board – To keep in contact with colleagues and quickly check stuff.
  4. Get outside – Seems counterproductive, but being stuck indoors all day will drive you crazy. Plus staying healthy involves some exercise and fresh air, which you don’t naturally do if you are working from home, so put it in your schedule!
  5. Proper chair – Sofa slumping may seem decadent -it won’t after a whole day.  Set up a proper office chair and table, making sure your seat height and monitor height is properly adjusted. Your back will thank me!
  6. Don’t cancel meetings – Have them on Zoom / Skype or simply do a phone meeting using conference call dial-ins.
  7. The house will be messier – It’s getting more use.  Try and limit discarded coffee cups and make a habit of doing a quick tidy up @ 5pm.
  8. Working elsewhere – If you are working from coffee shops or near family/friends, make sure your security is still good. Don’t have confidential phonecalls in public. Ensure you have a VPN on any devices accessing external connections. Be aware of who can see your screen. Consider locking your laptop away when not in use (or at least moving it out of the way of likely spills!).
  9. Set up regular check-ins – I suggest at least a weekly status meeting and an online workspace to collaborate on different projects.
  10. New rule: Working 9-5 – If other members of your household are also working from home, have a rule not to interrupt each other.

If you’d like more help to set up working from home protocols and tools, click here to book a session: BOOK SESSION